Climbing Wall Usage Agreement on separate page

Booking and payment

All bookings should be made using the on-line booking form available here.

Telephone and other verbal bookings will be held provisionally for three postal days. If a booking form is not forthcoming after three postal days the facility will become available for other bookings.

The Person-in-charge is responsible for high standards of conduct and for good camping standards for all members of the group and for all the conditions set out on this sheet.

 A non-returnable deposit of £10.00 or 10% of the charges is required with each booking and the balance must be paid within fourteen days of the activity/Meeting.

Camping and day (external) activities

Booked and allocated camping/activity sites are for exclusive use. Please respect camping/activity Sites booked and being used by others.

Vehicles - must be kept in appropriate car parks and must not be taken beyond the car park barrier. Vehicles are parked at owners risk.

Mains water supply - ensure taps are fully turned off when not in use. Do not use stand pipe areas for washing or for washing up.

Camp fire circle. Chapel and Arena - can be booked for a specific short-term period (request to Warden).These facilities are available for appropriate use if not pre-booked by others. No one group has sole right to these facilities.

Arena - must not be used for camping.

Equipment - (eg: pioneer poles) must be returned in good condition to the appropriate store.

Environment - all aspects of the environment should be highly respected. Please preserve all trees, shrubs, plants and the land in general. Remember that cans, ring-pulls, glass, etc. are harmful to wildlife.

Rubbish - due to restricted rubbish collection, all rubbish must be taken away from the site at the end of the activity.

Buildings

Please make sure that the building is clean and secure at the end of the booking (eg: electrical items turned off; windows closed; internal doors closed; food and other waste removed; equipment and materials returned to store; and all external doors fully locked).

Noise

Earleywood Camp Site lies in a residential setting and consideration must be given to our good neighbors.

 The site must be quiet between the hours of 22.30 and 08.00 hours.

Any activity (social or otherwise) requiring amplification equipment requires written permission from the EMC. At least one month notice must be given for such a request.

General

Telephone - A telephone is available for emergency use and a key for access will be available to the Person-in-charge.

Hospital - nearest accident and emergency facility is available at Heatherwood Hospital, Ascot.

Alcohol - there is no licence for sale of alcohol (by any means) and the laws applying to the consumption of alcohol must be strictly applied. The EMC reserve the right to exclude any group from the site for circumstances arising out of alcohol abuse.

Fees

All fees are specified in a separate leaflet. The EMC reserve the right to make extra charges against the Person-in-charge for damage or work arising from the misuse of the site and/or its facilities.

Nights Away

In making this booking the organiser (If a member of the Scout Association)  confirms that the Scout Association Nights Away procedures have been/will be applied to the camp

As this is a Scout Site it is not necessary for Scout groups planning to camp or stay overnight to notify the local District Commissioner if they are based outside South / South East Berkshire Districts.

Emergency Action Plan

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